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Adult Education and Training Act, 2000 (Act No. 52 of 2000)

Notices

National Policy on the conduct of Adult Basic Education and Training (ABET) Level 4 Examinations

Annexure H : Minimum requirements for a computer system

 

1. Browse Information on File : Enable the user to browse through information available on all data files, e.g. look through candidates registered at a specific centre to find a candidate's ID numbers.

 

2. Entries: Candidate entries are registered per examination by means of electronic/magnetic media or directly within the on-line environment. Full candidate validation takes place according to the rules and regulations set out by National Education.

 

3. Mark Sheets: Generation of mark sheets, capturing and controlling of mark sheets. The mark sheets are also printed with bar codes for controlling the flow of mark sheets at strategic points.

 

4. Examination Results: All results are processed programmatically in accordance with the rules and regulations set out by the national Department of Education.

 

5. Mark Adjustment: Also known as "ogiving", compares the subject written marks to a five-year norm and recommends adjustment to give candidates a fair pass rate.

 

6. Learning Area information: All subject and paper information is carried forward from the previous examination and, where required, changes are made. Learning area information has a direct influence on validation of candidate entries, candidate promotion, examination packing procedures, timetable, admission letters, etc.

 

7. Irregularities: Irregular candidates are suspended individually or per examination centre. Thus subsystem controls the correspondence and investigations into these irregularities.

 

8. Region, Area, Circuit or Examination Centres: All examination are registered and allocated to a circuit, area and region as, well as their respective provinces.

 

9. Candidates and Document History: Candidates who enter on an ongoing bask and apply for certification, are processed along with their historical information for possible certification.

 

10. Document issuing and issues: Control and enquiries concerning all documents issued by the department via the computer system since 1907

 

11. Preliminary number of candidate entries: Is an optional system that can be used by management to gauge the number of candidate entries per centre so that up front planning, budgeting and stationery requirements can be made.

 

12. Recovery of Funds: Control of funds received from examination centres for examination fees paid.

 

13. Re-marking and Checking: When a candidate applies for re-marking or re-checking his certificate is suspended and re-marking or re-checking takes place.

 

14. Supplementary Examinations: Automatic registration of learners that qualify for supplementary examinations.

 

15. Stationery and Examination Aids: Controlling of codes and descriptions used by candidates during examinations.

 

16. Question Paper Stock Maintenance: Used to monitor the reproduction of examination papers and to highlight shortages.

 

17. Packing of stationery/question papers: Reports are generated to assist with the packing and distribution of question papers and examination stationery supplied by the department.

 

18. Statistics: All statistics pertaining to pass and fail rates, entry irregularities, etc. can be extracted per province, region or at a national level, and made available for press releases, subject advisors, planners and management.

 

19. Timetable: Dates, times and duration of each question paper are maintained for candidate admission letters, payment of examiners, etc.

 

20. System Parameter and System Index Maintenance Indexes: Standard names used etc. are maintained by the systems administrator.

 

21. Word Processor: Editing of letters for irregularities, examination results, candidate entries, etc.

 

22. Examination Marking; Claims: Control and payment of examiners for bulk marking sessions by means of cheque or direct payment.

 

23. Hand Claims: Indirect payment of examiners' claims and expenses incurred by means of cheque or direct payment.

 

24. SANMED Functions: Updating of sectors and magisterial codes per examination centre for statistical purposes for the national Department of Education.

 

25. Invigilators' Claims: Payment of invigilators' claims and expenses incurred by means of cheque or direct payment.

 

26. Question Papers (setting; of papers): Control of the setting of examination papers and correspondence between the department, examiners and moderators.

 

27. Examination Officials: Appointment and control of all examination officials' personal information

 

28. Job Control and General Functions: Control of batch processes, bulk printing, task scheduling, etc.