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Basic Conditions of Employment Act, 1997 (Act No. 75 of 1997)

Sectoral Determinations

Sectoral Determination 6 : Private Security Sector, South Africa

26. Attendance register

 

(1) An employer shall maintain an attendance register, in which the employer shall record in ink or indelible pencil the name and class of each of the employees for each day worked and on that day make the necessary entries in respect of items (i) to (vi) of sub clause (3)(a).

 

(2) An employer may, instead of an attendance register, provide an automatic or semi-automatic time recorder which records substantially the same information as is required to be kept in the attendance register specified in sub clause (1).

 

(3) Every employer shall, in respect of each day worked by an employee on that day—
(a) record in ink, indelible pencil or electronically in such attendance register referred to in sub clause (1)—
(i) the day of the week;
(ii) the time an employee commenced work;
(iii) the time of commencement and termination of all meal or other intervals which are not reckonable as ordinary hours of work;
(iv) the time of finishing work for the day;
(v) the time of commencement and termination of overtime worked for the day; and
(vi) the total amount of hours worked for the day.
(b) in an establishment where an automatic or semi-automatic time recorder is provided, make an entry by means of such recorder to show the following—
(i) the time of commencement of work;
(ii) the time of commencement and termination of all meal or other intervals which are not reckonable as ordinary hours of work; and
(iii) the time of finishing work for the day.

 

(4) An employer shall retain such attendance register referred to in sub clause (1) or the information recorded by a semi-automatic time recorder referred to in sub clause (2), as case may be, for a period of not less than three years after the date of the last entry therein or thereon. Such register may be kept in electronic form.