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Companies Act, 1973 (Act No. 61 of 1973)

Companies Administrative Regulations, 1973

29. Minute Books [Sections 204(2) and 242(3)]

 

 

1) Minutes, which are not handwritten, for insertion in permanently bound minute books shall be typewritten, lithographed or printed on only one side of the paper, on good quality paper, with a margin of at least 40 millimetres on the left-hand side of the page.

 

2) Where full-page size permanently bound minute books are used, the pages shall be numbered consecutively, from the beginning of the book to the end of the book prior to any entry being made therein.

 

3) A single leaf of typewritten, lithographed or printed minute shall be affixed to each numbered page of the minute book by means of adhesive paste or glue spread over the entire surface of the reverse side of the typewritten, lithographed or printed leaf.

 

4)
a) Where minutes are inserted in stub pages of a permanently bound minute book, the stub pages shall be at least 50 millimetres wide and at least 10 millimetres longer than the longest leaf on which the minutes are typed, lithographed or printed.
b) The stub pages shall be numbered consecutively from the beginning of the book to the end of the book, and each stub page shall have the same number on the front side and on the reverse side of the page.
c) The single leaf of typewritten, lithographed or printed minutes shall be affixed to each stub page by means of adhesive paste or glue spread over the whole length of the reverse side of the leaf to a width of at least 30 millimetres, in such manner that the number of the stub page is clearly legible on the front side and reverse side thereof.

 

5) The Registrar may permit the requirements of this regulation to be satisfied in electronic format, subject to such directives as he or she may specify.