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Conservation of Agricultural Resources Act, 1983 (Act No. 43 of 1983)

Regulations

Regulations in terms of Conservation of Agricultural Resources Act

Part IV : Conservation Committes

26. Disposal of documents

 

(1) The secretary of a conservation committee shall keep all documents received by that conservation committee in the course of the management of its affairs and copies of all documents created by that conservation committee, including minutes that have been confirmed, in a suitable filing system.

 

(2) If the secretary of a conservation committee vacates his office, he shall—
(a) hand all the documents referred to in subregulation (1) over to his successor or, if his successor has not yet been appointed, to the chairman of the conservation committee concerned within 30 days of the date on which he vacates his office; and
(b) bring all the documents referred to in subregulation (1) that have not been attended to, to the attention of his successor or the chairman of the conservation committee concerned, as the case may be, when he thus hands over the documents concerned.

 

(3) When the term of office of the members of a conservation committee expires before persons have been appointed members for an ensuing term, the secretary of the conservation committee concerned shall keep the documents referred to in subregulation (1) in his custody until such time as he—
(a) is able to hand them over to his successor in terms of subregulation (2); or
(b) has been directed by the regional director concerned to hand them over to and officer  designated by such regional director.

 

(4) The provisions of subregulation (2)(b) shall apply mutatis mutandis when the documents referred to in subregulation (1) are handed over to an officer in terms of subregulation (3)(b).