Guidance Notes

................... invites tenders for ………….

Enter the name of the employer and describe briefly what is to be procured, and if appropriate, over what time period.

It is estimated that tenderers should have a ClDB contractor grading of ... or. ... or higher.

Omit where:

Insert best estimate of required contractor grading designation.

It is estimated that tenderers should have a ClDB contractor grading of ... or ……. or higher. ..... or ...... potentially emerging enterprises who satisfy criteria stated in the Tender Data may submit tender offers.

Omit where:

the quotation procedure is used;

the contract involves supply or services;

or the employer does not promote potentially emerging enterprises in engineering and construction works.

Insert best estimate of required contractor grading designation and one contractor grading designation lower before "potentially emerging".

Provide where quotation procedure is used.

Insert class of construction works.

Preferences are offered to tenderers who ....................

Briefly indicate the nature of the preferences that are applicable, if so desired.

Only tenderers who ....... are eligible to submit tenders.

Where applicable, state essence of eligibility criteria.

The physical address for collection of tender documents is:

………………..

Documents may be collected during working hours after 09:00 on

.......................

Enter data

A non-refundable tender deposit of R …….. payable in cash or by bank guaranteed cheque made out in favour of the Employer is required on collection of the tender documents.

Omit if not a requirement. Amend wording if cheques or cash are not acceptable.

Queries relating to the issue of these documents may be addressed to Mr/Ms …………….… Tel No. ……………… Fax No ……….. e mail ………………..…

Enter data

A compulsory clarification meeting with representatives of the Employer will take place at …….. on …..… starting at …... hrs.

Omit if not a requirement

The closing time for receipt of tenders is …….. hrs on ………..

Telegraphic, telephonic, telex, facsimile, e-mail and late tenders will not be accepted.

Enter data and delete that which does not apply

Tenders may only be submitted on the tender documentation that is issued.

Omit if procurement does not fall within the ambit of the Municipal Finance Management Act.

Requirements for sealing, addressing, delivery, opening and assessment of tenders are stated in the Tender Data.