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Higher Education Act, 1997 (Act No. 101 of 1997)

Notices

Standard Institutional Statute, 2018

Chapter 6 : Senate

29. Scheduling of meetings and meeting procedures

 

(1) The Senate shall meet at least once a semester.

 

(2) The Senate shall determine its own meeting procedures with due observance of generally accepted norms of fair administrative process.

 

(3) Seventy-five members of the Senate shall constitute a quorum.

 

(4) The Registrar shall notify each member in writing of the date, time and venue of a meeting at least seven days before the meeting and the agenda for the meeting shall accompany the notice. The dates of Senate meetings are determined annually in advance.

 

(5) Members who wish to place additional matters for discussion on the agenda shall submit such matters in writing to the Secretary at least nine days before the date of the meeting.

 

(6) The Registrar shall keep minutes of every meeting.

 

(7) Urgent matters may be placed on the agenda for discussion or for discussion and finalisation during a meeting by agreement between the Chairperson and the majority of members present at the meeting.

 

(8) In the absence of a Senate resolution to the contrary, the Senate shall reach its decisions through a majority vote by the members present.

 

(9) Normally, members shall vote by a show of hands, but the Senate may decide on a different procedure in a particular case.

 

(10) Secret ballot papers shall be used when members of the Senate vote to elect an individual, but the Senate may decide on a different procedure in a particular case.

 

(11) The Chairperson of the meeting shall have an ordinary vote and a casting vote in the event of a tie of votes.

 

(12) The Chairperson may at any time convene an extraordinary meeting: Provided that the matters for discussion are stated and a brief description thereof is provided.

 

(13) The Chairperson shall convene an extraordinary meeting at a date determined by him or her, if requested to do so by at least 25 members: Provided that the request is in writing and the matters for discussion are stated and a brief description thereof is provided.

 

(14) The Chairperson shall decide whether or not observers may attend or speak at meetings.