| 22.1 |
Maintenance of Staff Records |
| (a) |
Every employer shall maintain attendance and wage records in respect of each of his employees; |
| (b) |
Staff timekeeping may be maintained by the employer either by means of attendance registers or time cards as laid down in clauses 22.2 and 22.3, respectively, hereafter |
| 22.2 |
Attendance registers |
If the employer chooses to use the attendance register method of staff timekeeping, this shall be implemented as follows:
| (a) |
Attendance Registers shall be substantially in the form as prescribed by the Council; |
| (b) |
The employer shall maintain an individual Attendance Register in respect of all the employees in his employ; |
| (c) |
The particulars called for in such Attendance Registers shall be written up in ink or indelible pencil. |
If the employer chooses to use the time card method of staff timekeeping, this shall be implemented as follows:
| (a) |
The employer shall provide a semi-automatic time recorder, together with the necessary cards which shall be as prescribed by the Council; |
| (b) |
A time card shall be supplied by such employer to each of his employees, and such cards shall detail: |
| (i) |
the name and staff number of the employee concerned; |
| (ii) |
the date of the last day of the working week for which such card is to be used by such Employee. |
| (c) |
Unless prevented from so doing by unavoidable cause, an entry shall be made by each employee on the time card provided in terms of sub clause (b) above by means of the semi -automatic time recorder provided in the establishment for such purpose and such entry shall be made on, and in respect of, each day worked by such employee; |
| (d) |
Each entry made by an employee for each working day concerned, on the time card referred to in sub clause 22.3(c) above, shall show the following: |
| (i) |
time of commencing work; |
| (ii) |
time of commencing and terminating all meal and other intervals that are not accountable as ordinary hours of work; |
| (iii) |
time of finishing work. |
| 22.4 |
Retention of Records |
All records in terms of this Clause:
| (a) |
shall remain the property of the employer; and |
| (b) |
shall be retained by said employer for a period of three clear years after the date of the last entry made therein. |
South African Council for Educators Act, 2000
