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Media Development and Diversity Agency Act, 2002 (Act No. 14 of 2002)

10. Meetings of Board

 

1) The first meeting of the Board must be held at a time and place determined by the Minister, and thereafter meetings must be held at such times and places as the Board may determine.

 

2) The Board must meet four times a year.

 

3) The chairperson of the Board may at any time, and must at the request in writing of not fewer than four members, convene a special meeting of the Board, to be held at such time and place as the chairperson may determine.

 

4) There may not be more than eight special meetings per year.

 

5) A quorum for a meeting of the Board is the majority of its members.

 

6) The chairperson must give 14 days' prior written notice of every meeting of the Board to all members.

 

7) A decision of the majority of the members present at any meeting constitutes a decision of the Board and, in the event of an equality of votes, the chairperson must have a casting vote in addition to his or her deliberative vote.

 

8) In the absence of the chairperson the remaining members must from their number elect an acting chairperson who, while he or she so acts, performs all the functions of the chairperson.

 

9) Subject to section 11(3), a decision taken by the Board or an act performed under that decision is not invalid merely by reason of-
a) any irregularity in the appointment of a member;
b) a vacancy on the Board; or
c) the fact that any person not entitled to sit as a member sat as such at the time when the decision was taken:

Provided such decision was taken by a majority of the Board members present at the time and entitled to sit, and those members at the time constituted a quorum.

 

10) Minutes of proceedings of every meeting of the Board must be recorded and entered in a book kept for that purpose.

 

11) Minutes of the proceedings of each meeting must be submitted at the next meeting of the Board and, if passed as correct, must be confirmed by the signature of the chairperson and must, when so confirmed, be evidence in a court of law of the proceedings of the first-mentioned meeting.

 

12) The Board must require the chief executive officer to attend any of the Board's meetings, but the chief executive officer is not entitled to vote.