Acts Online
GT Shield

National Qualifications Framework Act, 2008 (Act No. 67 of 2008)

Notices

Policy for the Certification of Candidate Records on the General and further Education and Training Qualifications Sub-Framework

Chapter 5 : Certification of Candidate Achievement

18. The management of certified data

 

(1) Umalusi is the custodian of all certified data and is therefore responsible for verifying certified data for qualifications registered on the GFETQSF.

 

(2) Certified data is available for research purposes but must always be stored in a secured environment to protect the data of individual candidates.

 

(3) Certified data for research purposes, as contemplated in sub-paragraph (2) above, may only be used—
(a) within the parameters determined by Umalusi’s Ethics Policy and adherence to public laws.
(b) subject to the approval of the CEO in the case of third-party requests for certified data from Umalusi for research purposes only, provided the request has been done in good faith; and
(c) if the necessary authority is exercised in compliance with applicable laws relating to protection of information.

 

(4) In the event of an assessment body being de-accredited or closes down—
(a) A written agreement with regard to the finalisation of assessment data for certification between Umalusi and the outgoing assessment body must be put in place.
(b) All assessment data and examination administration information from the de-accredited assessment body must be handed over to Umalusi for safekeeping; and
(c) Candidates from the affected assessment bodies may apply for their lost certificates at Umalusi after the assessment body has been de-accredited.

 

(5) If an assessment body is no longer accredited by Umalusi, the certification data of candidates must be available as reliable and valid certification data in order to allow a candidate to request a replacement certificate.

 

(6) In the event of an assessment body no longer being accredited by Umalusi, as contemplated in sub-paragraph (5), Umalusi, who is the custodian of the certified data, may approach another accredited assessment body or a department of education to host the examination and resulting data for certification purposes.

 

(7) The candidates registered at the assessment body no longer accredited by Umalusi, as contemplated in sub-paragraph (6), will be allowed to request a replacement certificate through the nominated hosted assessment body contemplated in sub-paragraph (6). No changes to data of candidates on certificates issued in such case will be accommodated; only a replacement of a certificate must be issued.