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Postal Services Act, 1998 (Act No. 124 of 1998)

Accounting Separation Regulations for Reserved Postal Services

15. Operator’s Procedure Manual

 

1) The Licensed Operator must document the methodologies and processes it has implemented to comply with the Accounting Manual in an Operator's Procedure Manual, which must be approved by the Authority.

 

2) The draft Procedure Manual must be submitted to the Authority at least six months prior to the deadline for the submission of the RFS.

 

3) The draft Procedure Manual must be submitted each year where there has been any change to the Procedure Manual and must be highlighted.

 

4) The Authority shall review the operator's draft Procedure Manual and may request that the Licensed Operator make presentations pertaining to the Operator's Procedure Manual.

 

5) The Authority shall provide written notification to the Licensed Operator of its approval or non-approval, reasons for non-approval and requests for modification within two (2) months of submission of the Procedure Manual.

 

6) The Licensed Operator must take all reasonable steps to implement the changes requested by the Authority for inclusion in the submission of the RFS.

 

7) The final Operator's Procedure Manual must be submitted to the Authority together with the audited RFS.

 

8) Material changes between the draft Procedure Manual and the final Operator's Procedure Manual must be prominently highlighted.