| (1) |
The business at ordinary meetings of the CDA shall proceed in the following order:— |
| (a) |
Election of Chairperson, if necessary, in accordance with section 53(8) of the Act; |
| (b) |
Adoption of the Agenda (with addition of late urgent matters); |
| (c) |
Declaration of Interest on matters under discussion (relevant and preferable, electronic forms to be prepared for signature by members. (In case of virtual meetings, members may declare their interest in the chat box |
| (d) |
Adoption and signing of minutes; |
| (e) |
Statements, communications or business brought forward by the Chairperson; |
| (f) |
Interviews with deputations or persons summoned to attend the meeting; |
| (h) |
Business, which by a resolution at a prior meeting, has precedence; |
| (i) |
Matters adjourned from any preceding meeting; |
| (j) |
Reports by committees, delegates, deputations, or officers of the CDA; |
| (k) |
Submission by the Chairperson of reports, communications, memoranda, petitions, and applications dealing with matters of urgency; |
| (I) |
Notices of motions and questions, which shall appear on the agenda in the order in which the Chairperson has received them; |
| (m) |
Communication at any meeting - the Chairperson may without notice make any statement or read any communication; |
| (n) |
General business; and |
| (o) |
New matters: Provided that a member of the CDA may at any time during the proceedings move as a motion of course that precedence be given to any matter appearing on the agenda and may briefly state the reasons for such motion. If such motion is seconded it shall be put to the vote forthwith without discussion and if carried the matter shall receive precedence accordingly. |
| (2) |
Every member of the CDA present at a meeting of the CDA shall sign his or her name in the attendance register, which the secretariat shall make available for that purpose; in the case of virtual meetings, such a responsibility rests with the Secretariat, who will note and record all participants in the meeting. |
| (3) |
Apology with reason must be given— |
prior or during the meeting, to the secretariat in person, a lack of which will be recorded in the minutes as absent without apology.
| (4) |
All members must sign a Declaration of Interest Form, or sound recording or show of hands, or whichever way the Chairperson may direct. In other instances such as virtual meetings, members may declare their interest in the chat box. |
| (5) |
Minutes of the proceedings of every meeting of the CDA shall be drawn up by the Secretariat; the Chairperson must quality assure the minutes; minutes must be circulated electronically or by other means; and shall be submitted for confirmation at the next ordinary meeting by the Chairperson. |
| (6) |
The Secretariat must draw a matrix of matters arising from the decisions of the previous meeting and the Chairperson must quality assure the matters arising. Matters arising must be circulated together with the minutes electronically or by other means to all members for them to account on the implementation of the decisions. The Secretariat must populate the matrix of matters arising from decisions and these are submitted for noting at the next ordinary meeting by the Chairperson. |
| (7) |
If a copy of the minutes was sent to each member of the CDA at least seven days before the meeting,the minutes shall be presumed to have been read for the purpose of confirmation. |
| (8) |
Except for the sake of accuracy, no motion or discussion shall be allowed upon the minutes. |
| (9) |
A motion to correct the minutes shall be permissible and if carried and the minutes shall forthwith be corrected accordingly and signed. |
| (10) |
Any CDA member, who misconducts himself or herself, behaves in an unseemly manner or interrupts the proceedings of the CDA at any meeting shall, if the Chairperson so directs, be removed from the meeting. |
Statistics Act, 1999
