DESCRIPTION OF CATEGORY OF RECORDS AUTOMATICALLY AVAILABLE IN TERMS OF SECTION 15(1)(a) OF THE PROMOTION OF ACCESS TO INFORMATION ACT, 2000

MANNER OF ACCESS TO RECORDS (e.g. website)

(SECTION 15(1)(b))

ALL DIVISIONS AND COMPONENTS

National Instructions

(The following records are excluded:

The normal request procedure in terms of the Act is applicable when access to such records are requested.)

The records may be inspected at the relevant sub-section head on request in writing to the relevant divisional commissioner.

COMPONENT: CORPORATE COMMUNICATION HERITAGE SERVICES

The records may be inspected at the office of the Curator, SAPS Heritage Services on request in writing to the Curator: Heritage Services, PO Box 4866, PRETORIA, 0001.

DIVISION: FINANCIAL MANAGEMENT AND ADMINISTRATION

DOCUMENT CENTRE MANAGEMENT: ARCHIVES AND REGISTRY

Master Copy of the Filing System

The records may be inspected at the Division: Financial Management and Administration on request in writing to the Section Head: Section Head: Document Centre Management: Archives and Registry, Private Bag X 94, PRETORIA, 0001.

DIVISION: FINANCIAL MANAGEMENT AND ADMINISTRATION

BUDGETS

Estimates of National Expenditure—

Department of Police

The records may be inspected at the office of the Section Head: Budgets on request in writing to Financial Management and Administration: Section Head: Budgets, Private Bag X 94, PRETORIA, 0001

DIVISION: HUMAN RESOURCE UTILISATION

EMPLOYMENT EQUITY

National and Divisional Employment Equity Section 20 Plans and Section 21 Reports

The Divisional, Provincial and Components Employment Equity Implementation Plans and Section 21 Quarterly Reports

The records may be inspected at the office of the Section Head: Employment Equity on request in writing to the relevant Divisional Commissioner: Human Resource Utilisation, Private Bag X 94, PRETORIA, 0001.

PERFORMANCE MANAGEMENT

DIVISION: OPERATIONAL RESPONSE SERVICES

Records consisting of general correspondence (excluding personal information of persons and information that may be refused on the grounds of refusal provided for in the Act) relating to: Peace Keeping

The records may be inspected at the office of Operational Response Services, between 07:30 and 16:00 on request in writing to the Divisional Commissioner: Operational Response Services, Private Bag X 30, SUNNYSIDE, 0132

DEPUTY NATIONAL COMMISSIONER: MANAGEMENT ADVISORY SERVICES

Job Evaluation (excluding personal information of persons and information that may be refused on the grounds of refusal provided for in the Act):

The records may be inspected at the office of the Section Head: Organizational Corporate and Design, Management Advisory Services on request in writing to the Head: Management Advisory Services, Private Bag X 94, PRETORIA, 0001.

DIVISION: PERSONNEL MANAGEMENT

PROMOTION SERVICES AND REWARD SYSTEMS

Records relating to and Reward Schemes (excluding personal information of persons and information that may be refused on the grounds of refusal provided for in the Act

The records may be inspected at the office of the Section Head: Promotion Services and Reward Systems on request in writing to the Divisional Commissioner: Personnel Management, Private Bag X 94, PRETORIA, 0001.

DIVISION: SUPPLY CHAIN MANAGEMENT

General conditions and procedures

The records may be inspected at Supply Chain Management on request in writing to the Divisional Commissioner: Supply Chain Management, Private Bag X 254, PRETORIA, 0001.

DIVISION: VISIBLE POLICING

FIREARMS, LIQUOR AND SECOND-HAND GOODS CONTROL

Consideration Policy 1994

The records may be inspected at the office of the Head: Firearms, Liquor and Second-hand Goods Control on request in writing to the Head: Central Firearm Control Register, Private Bag X 811, PRETORIA, 0001.

PARTNERSHIP POLICING

SECTOR POLICING

Records relating to—

The records may be inspected at the office of Visible Policing on request in writing to the Divisional Commissioner: Visible Policing, Private Bag X 540, PRETORIA, 0001.

FLYING SQUAD

Records consisting of general correspondence (excluding personal information of persons and information that may be refused on the grounds of refusal provided for in the Act) relating to:

The records may be inspected at the office of Visible Policing, between 07:30 and 16:00 on request in writing to the Divisional Commissioner: Visible Policing, Private Bag X 540, PRETORIA, 0001.

ALL DIVISIONS

Legislation (bills, acts, regulations, proclamations and Government Notices)

Copies of legislation can be purchased at Government Printers at the cost determined by the Government Printers

DIVISION: SUPPLY CHAIN MANAGEMENT

PROCUREMENT AND INVENTORY MANAGEMENT

State Tender Bulletins

Published weekly by the State Tender Board and can be purchased at the State Tender Board at the cost determined by the State Tender Board.

(on payment of the fees prescribed in Part II of Annexure A of the Regulations regarding the Promotion of Access to Information, 15 February 2002)

ALL DIVISIONS AND COMPONENTS

(The following records are excluded:

The normal request procedure in terms of the Act is applicable when access to such records is requested.)

Labour Relations, Human Resource Utilisation, Private Bag X 94, PRETORIA, 0001.

Note that—

with the term "copy" is meant where reproduction is done manually;

a copy of a completed accident report will only be furnished to the authorised person;

when a request is received in writing from the Road Accident Fund, provincial hospitals or ambulance services from provincial hospitals, they are regarded as public bodies or institutions who are entitled to immediately receive a copy of an accident report free of charge.

Note that—

The following persons are deemed to be authorised persons:

CORPORATE COMMUNICATION:

HERITAGE SERVICES

Archival records and photo's at Heritage Services (excluding records contained in dockets and personal information of persons or information that may be refused on the grounds of refusal provided for in the Act)

The records may be obtained on request in writing addressed to the Curator, SAPS Heritage Services, PO Box 4866, Pretoria, 0001

DIVISION: FINANCIAL MANAGEMENT AND ADMINISTRATION

BUDGETS

Estimates of National Expenditure—

Department of Police

The records may be obtained on request in writing addressed to Financial Management and Administration, Section Head: Budgets, Private Bag X 94, PRETORIA, 0001.

DIVISION: FORENSIC SERVICES

Only photographs and Identikits released by the Service and published by the media

The records may be obtained from the Forensic Services on request in writing addressed to the Head: Forensic Services, SAPS Head Office, Private Bag X 322, PRETORIA, 0001.

DIVISION: HUMAN RESOURCE UTILISATION

EMPLOYMENT EQUITY

National and Divisional Employment Equity

Section 20 Plans and Section 21 Report

The records may be obtained on request in writing addressed to the Divisional Commissioner: Human Resource Utilisation, Employment Equity at Private Bag X 94, PRETORIA, 0001.

COMPENSATION MANAGEMENT

Human Resource Utilisation Project Centre Project Reports

Projects funded by government can be provided to public on request in writing addressed to the Divisional Commissioner: Human Resource Utilisation, Compensation Management at Private Bag X 94, PRETORIA, 0001.

PERFORMANCE MANAGEMENT

Performance Management Systems:

DIVISION: OPERATIONAL RESPONSE SERVICES

SECTION HEAD: AIR WING

Certain records relating to—

The records may be obtained on request in writing addressed to the Section Head: Air Wing Response Services, Private Bag X30, SUNNYSIDE, 0132

OPERATIONAL INFORMATION MANAGEMENT CENTRE

Records (excluding personal information of persons and information that may be refused on the grounds of refusal provided for in the Act) relating to certain parts of -

The records may be obtained on request in writing addressed to the Deputy Information Officer: Operational Response Services, Private Bag X 30, SUNNYSIDE, 0132.

DIVISION: PERSONNEL MANAGEMENT

RECRUITMENT AND STAFFING

Records (excluding personal information of persons and information that may be refused on the grounds of refusal provided for in the Act) relating to appointment requirement of appointments of personnel on salary level 1-12 and /or salary bands A —MMS

The records may be obtained on request in writing addressed to the Section Head: Recruitment And Staffing, Private Bag X 94, PRETORIA, 0001.

SENIOR MANAGEMENT APPOINTMENTS

Records (excluding personal information of persons and information that may be refused on the grounds of refusal provided for in the Act) relating to appointment requirement of appointments of personnel on salary level 13 and up and /or salary bands on SMS

The records may be obtained on request in writing addressed to the Sub -section Head: Senior Management Appointments, Private Bag X 986, PRETORIA, 0001.

DIVISION: SUPPLY CHAIN MANAGEMENT

General conditions and procedures

The records may be obtained from Supply Chain Management on request in writing addressed to the Divisional Commissioner: Supply Chain Management, Private Bag X 254, PRETORIA, 0001.

COMPONENT: STRATEGIC MANAGEMENT

Although the following records are available free of charge on the Web page of the Service, it may be photocopied on request:

Annual Performance Plan for the South African Police Service

The records may be obtained on request in writing addressed to the Head: Strategic Management, Private Bag X 94, Pretoria, 0001.

DIVISION: FINANCIAL MANAGEMENT AND ADMINISTRATION

DOCUMENT CENTRE MANAGEMENT: ARCHIVES AND REGISTRY

Master Copy of the Filing System

The records may be inspected at the Division: Financial Management and Administration on request in writing to the Section Head: Section Head: Document Centre Management: Archives and Registry, Private Bag X 94, PRETORIA, 0001.

COMPONENT: ORGANIZATIONAL DEVELOPMENT

Job Evaluation (excluding personal information of persons and information that may be refused on the grounds of refusal provided for in the Act):

The records may be obtained from the office of the Section Head: Organizational Corporate and Design, Organizational Development on request in writing to the Head; Organizational Development, Private Bag X 94, PRETORIA, 0001.

DIVISION: VISIBLE POLICING

PARTNERSHIP POLICING

SECTOR POLICING

Records relating to (excluding personal information of persons and information that may be refused on the grounds of refusal provided for in the Act)—

The records may be obtained from the office of Visible Policing on request in writing addressed to the Divisional Commissioner: Visible Policing, Private Bag X 540, PRETORIA, 0001.

SOCIAL CRIME PREVENTION

The records may be obtained from the office of Visible Policing on request in writing addressed to the Divisional Commissioner: Visible Policing, Private Bag X 540, PRETORIA, 0001.

VISIBLE POLICING

Certain records (excluding personal information of persons and information that may be refused on the grounds of refusal provided for in the Act) relating to General Correspondence with regard to:

The records may be obtained from the office of Visible Policing on request in writing addressed to the Divisional Commissioner: Visible Policing, Private Bag X 540, PRETORIA, 0001.

ALL DIVISIONS

The request by the suspect / victim / complainant for a copy of his or her own statement, must be in writing and addressed to the relevant investigating officer.

Take note: such a copy will only be automatically available to the relevant suspect / victim / complainant or his or her representative (such representative must attach documentary proof of capacity to act on behalf of such person).