Ordinary meetings

In respect of meetings, whether in the form of a physical meeting, telephone conference call, video conference, internet meeting or e-mail meeting, of any committee or structure of the Authority, the Chairperson must—

Special meetings

The Chairperson of any committee or structure may, on grounds of urgency, call a special meeting, whether in the form of a physical meeting, telephone conference call, video conference, internet meeting or e-mail meeting, of that committee or structure on 48 hours’ notice.

Chairperson

The chairperson must preside at meetings of the committee or structure to which he has been appointed.

If the chairperson is absent from the meeting then the vice-chairperson must preside at the meeting.

If the vice-chairperson is absent then members at the meeting must elect a member from amongst themselves to act as chairperson at that meeting.

Quorum at meetings

A quorum at a meeting, whether in the form of a physical meeting, telephone conference call, video conference, internet meeting or e-mail meeting, consists of at least half of the total members plus one member.

If, within one hour of the time fixed for a scheduled meeting, a quorum is not present, then that meeting must stand adjourned to a day, time and place determined by the chairperson and the members present at the adjourned meeting form a quorum.

The Chairperson must notify members who were absent from the scheduled meeting of the adjourned meeting.

Voting rights and decisions at decision meetings

Each member has a single vote on any matter before a meeting for its decision.

Proxy votes will not be allowed.

Any policy decision at a meeting requires the support of at least two thirds of members present.

Any operational decision at a meeting requires the support of at least 50% plus one of the members present.

Decisions must be made by way of a show of hands or, if at least half the members present so require, by way of closed ballot.

In the event of an equality of votes, the chairperson has a casting vote.

Minutes of meetings

The Chairperson must appoint a person to —

The chairperson of the meeting must sign the minutes as confirmation of their correctness.