Administrative Errors, Omissions
|
No.
|
Irregularity
|
Action to be taken or sanction
|
|
(a)
|
Failure to produce identification documents
|
| • |
Candidate must be allowed to write the examination, but must produce the identification document within 24 hours or provide an affidavit. |
| • |
If the candidate fails to produce the identification document or the affidavit within 24 hours, an irregularity must be registered. |
|
|
(b)
|
Incorrect examination number or no examination number
|
| • |
The assessment body must use all available means to establish the correct examination number and this must be verified with the school or the candidate concerned. |
|
|
(c)
|
Writing on incorrect grade
|
| • |
If the action was unintentional or the result of misinterpretation, the candidate’s mark must be converted as indicated in the Umalusi guidelines |
| • |
If the action was intentional or deliberate, the results of the candidate must be declared null and void. |
| • |
The candidate retains the marks awarded for the other components in the subject and the results are released as such. |
|
|
(d)
|
Late arrival at the examination centre
|
| • |
A candidate must not be admitted to the examination room, if he or she arrives after the first hour of the commencement of the examination. |
| • |
A candidate that arrives within the first hour of the commencement of the examination, must be allowed in the examination room, but will not be allowed any additional writing time. |
|
|
(e)
|
Examination script lost or missing by the assessment body
|
The assessment body must determine a calculated mark in accordance with Umalusi guidelines, and submit this to Umalusi for approval.
|
Acts of Dishonesty
|
No.
|
Irregularity
|
Sanctions
|
|
(a)
|
Candidate found in possession of unauthorised material during the examination session.
|
| • |
If the unauthorised material is related to the subject being written, the questions in the paper that are relevant to the unauthorised material must be excluded from the answer script and the candidate’s answer script must be marked out of the original total. |
| • |
If the extent of assistance obtained from the unauthorised material is substantial, the candidate’s results in that paper may be declared null and void. |
| • |
The candidate may be barred from a minimum of one and a maximum of three subsequent examinations. |
| • |
If the unauthorised material is not related to the subject being written, the candidate is issued with a written warning, which will be taken into consideration should he or she be guilty of a future offence. |
|
|
(b)
|
Candidate found in possession of unauthorised electronic device during the examination session.
|
| • |
If the unauthorised device was not used during the examination session, the candidate is issued with a written warning, which will be taken into consideration should he or she be guilty of a future offence. |
| • |
If the unauthorised device was used during the examination session and the assistance obtained is substantial, the candidate’s results in that paper may be declared null and void. |
| • |
The candidate may be barred from a minimum of one and a maximum of three subsequent examinations. |
|
|
(c)
|
Candidate caught copying or obtaining help from a fellow candidate
|
| • |
The results of the candidate caught copying may be declared null and void, in that paper. |
| • |
The candidate may be barred from a minimum of one and a maximum of three subsequent examinations. |
| • |
If there is evidence of collusion, the candidate offering the assistance must also be sanctioned as indicated above. |
|
|
(d)
|
Candidate assisting another candidate during the examination session.
|
|
|
(e)
|
Presentation of fraudulent identification or impersonation
|
| • |
The candidate’s results in that paper must be declared null and void. |
| • |
The candidate may be barred from a minimum of one and a maximum of three subsequent examinations. |
| • |
In addition, this matter must be reported to the SAPS. |
|
|
(f)
|
Assistance provided by invigilator, teacher or principal to candidate
|
| • |
In the case where the candidate is found guilty, the results for that paper may be declared null and void. |
| • |
The candidate may be barred from a minimum of one and a maximum of three subsequent examinations. |
| • |
In the case of the invigilator, teacher or principal, this must be regarded as an act of misconduct, the official must be immediately suspended from all examination related work, and be dealt with in terms of the relevant legislation. |
| • |
This must also be reported to SAPS. |
|
|
(g)
|
Handwriting of a different person on script
|
|
|
(h)
|
Two examination scripts with the same examination number
|
| • |
If the action was unintentional the examination numbers must be corrected and the results of the candidates concerned must be released. |
| • |
If the action was intentional or deliberate, the results of the guilty candidate for that paper must be declared null and void. |
| • |
The candidate may be barred from a minimum of one and a maximum of three subsequent examinations. |
|
|
(i)
|
Crib notes discovered in scripts at marking centre
|
|
|
(j)
|
Script removed from examination room and submitted later
|
| • |
The script must be marked as normal, pending the outcome of the investigation. |
| • |
In the case where the candidate is found guilty, the results for that paper must be declared null and void. |
| • |
The candidate may be barred from a minimum of one and a maximum of three subsequent examinations |
|
|
(k)
|
Submission of work that is not candidate’s own work.
|
| • |
The candidate who submits work that is not his or her own, may have his or her results in that paper declared null and void. |
| • |
The candidate may be barred from a minimum of one and a maximum of three subsequent examinations. |
| • |
If there is evidence of collusion, the candidate offering the assistance must also be sanctioned as indicated above. |
|
|
(l)
|
Leaked/Stolen question paper
|
| • |
This must be regarded as a criminal case and must be referred to the SAPS. |
| • |
Candidates who are proved to have stolen a question paper prior to it being written must be barred from writing the examination for 3 – 5 years, from the date of the offence. |
|
|
(m)
|
Bribery or attempted bribery
|
| • |
This must be regarded as a criminal case and must be referred to the SAPS. |
| • |
In the case where the candidate is found guilty, the candidate must be barred from writing the examination for 3 – 5 years, from the date of the offence. |
| • |
In the case where an educator or departmental official is involved, this must be regarded as an act of misconduct and must be dealt with in terms of the relevant legislation. |
|
Behavioural Offences
|
No.
|
Irregularity
|
Action to be taken
|
|
(a)
|
Creating a disturbance, intimidation and drunkenness, disregarding the arrangements and/or the reasonable instructions of the invigilator.
|
| • |
Candidate must be warned and if the behaviour or action persists the candidate must be removed from the examination centre. |
| • |
Candidate forfeits the opportunity to write or to continue writing that specific examination paper. |
| • |
Where the candidate has commenced with the examination, the marks attained will be declared null and void. |
| • |
The candidate retains the marks awarded for the other components in the subject and the results are released as such. |
| • |
Criminal charges may be instituted. |
|
Non-Profit Organisations Act, 1997
