| (a) |
The constitution of a co-operative and its rules, if any, including any amendments; |
| (c) |
the minutes of meetings of the board of directors envisaged in section 35, in a minute book; |
| (cA) |
if it has a supervisory committee, the minutes of meetings of that committee in a minute book; |
[Section 21(1)(cA) inserted by section 18(a) of Notice No. 558, GG 36729, dated 5 August 2013]
| (d) |
a list of its members, setting out— |
| (i) |
the name and address of each member; |
| (ii) |
the date on which each member became a member; |
| (iii) |
if applicable, the date on which a person’s membership was terminated; and |
| (e) |
a register of its directors setting out— |
| (i) |
the name, address and identity number of each director, including former directors; |
| (ii) |
the date on which such directors became or ceased to be directors; and |
| (iii) |
the name and address of any other co-operative, company or close corporation where both present and former directors are, or were, directors or members; |
| (f) |
a register of directors’ and employees' interests in contracts or undertakings, envisaged in section 37; |
[Section 21(1)(f) substituted by section 18(b) of Notice No. 558, GG 36729, dated 5 August 2013]
| (g) |
adequate accounting records, including records reflecting the transactions between each member and the co-operative for the purpose of calculating the patronage proportion. |
| (2) |
Every co-operative must retain its accounting records and financial statements for a period of— |
| (a) |
five years after the end of the financial year to which they relate; or |
| (b) |
such longer period as may be prescribed by the Minister by notice in the Gazette. |
[Section 21(2) substituted by section 18(c) of Notice No. 558, GG 36729, dated 5 August 2013]
| (3) |
The registrar may issue guidelines to co-operatives regarding the manner in which the records referred to in subsection (1) must be kept, including guidelines allowing a co-operative to keep records in an electronic format. |
| (4) |
A co-operative or director who fails to comply with subsection (1) is guilty of an offence. |
Statistics Act, 1999
