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Public Service Act, 1994 (Act No. 103 of 1994)

Notices

Administration and Operations - Municipal Infrastructure Support Agent

Part Five: Advisory Board of MISA

19. Meetings of Board

 

19.1 The Board must hold at least four ordinary meetings each year at times and places determined by the chairperson of the Board.

 

19.2 The chairperson of the Board—
19.2.1 may convene special meetings of the Board; and
19.2.2 must convene a special meeting within 14 days of receiving a written request to do so, signed by a majority of Board members.

 

19.3 The request referred to in subsection 19.2.1 must clearly state the reason for the request and only those matters may be discussed at the special meeting.

 

19.4 The Minister may request a meeting of the Board at any time, should the need arise.

 

19.5 If the chairperson and deputy-chairperson are not present, the members present must appoint another member to preside at the meeting.

 

19.6 At any meeting, a majority of the members of the Board constitutes a quorum.

 

19.7 A decision of the majority (how many of the 10 members constitutes the majority) of members present at any quorate meeting constitutes a decision of the Board and in the event of an equality of votes, the chairperson of the meeting has a casting vote in addition to a deliberative vote.

 

19.8 A decision taken by a majority of members present at a quorate meeting, or an act performed in terms of such a decision, is not invalid merely by reason of—
19.8.1 a vacancy on the Board; or
19.8.2 the fact that any person not entitled to sit as a member of the Board participated at the meeting at the time the decision was taken.

 

19.9 Minutes of the proceedings of every meeting of the Board must be—
19.9.1 recorded and kept in a manner that cannot be altered or tampered with; and
19.9.2 submitted to the next meeting of the Board for consideration and, if adopted, signed by the chairperson.

 

19.10 The Board may—
19.10.1 permit members to participate in a particular meeting by telephone or via audio-visual technology and any member who participates in this manner is regarded as being present at the meeting; and
19.10.2 invite any person to attend a meeting for the purpose of advising or informing the Board on any matter.

 

19.11 The Board may by resolution make rules to further regulate its proceedings.